Introduction

This Privacy Policy outlines Kelso Men’s Shed practices with respect to information collected from users who access our website at https://kelsomensshed.co.uk, Members that have submitted an application form or otherwise also share personal information with us and our practice with regard to this information is also outlined below.

User Rights

You may request to: 

  • Receive confirmation as to whether or not personal information concerning you is being processed and to access your stored personal information, together with supplementary information. 
  • Receive a copy of personal information you directly volunteered to us in a structured, commonly used and machine-readable format. 
  • Request rectification of your personal information that is in our control.
  • Request erasure of your personal information. Please note that if you request your personal information to be deleted, we will assume you no longer wish to be a member of kelso Men’s Shed.
  • Object to the processing of personal information by us. 
  • Request to restrict processing of your personal information by us.
  • Lodge a complaint with a supervisory authority.

However, please note that these rights are not absolute and may be subject to our own legitimate interests and to regulatory requirements. 

Retention

We will retain your personal information for as long as necessary to provide our services and  to comply with our legal obligations, resolve disputes and enforce our policies. Retention periods will be determined by taking into account the type of information that is collected and the purpose for which it is collected, bearing in mind the requirements applicable to the situation and the need to destroy outdated, unused information at the earliest reasonable opportunity. Under applicable regulations, we will keep records containing personal data, communications and anything else as required by applicable laws and regulations. 

We may rectify, replenish or remove incomplete or inaccurate information, at any time and at our own discretion.

Grounds for data collection 

Processing of your personal information is necessary to provide services for you, to protect our legitimate interests, and for compliance with legal and financial regulatory obligations to which we are subject.

When you use the website, you consent to the collection, storage, use, disclosure and other uses of your Personal Information as described in this Privacy Policy.

We encourage Users and Members to carefully read the Privacy Policy and use it to make informed decisions. 

Collected Information

We collect two types of data and information from Users and Members. 

The first type of information is unidentified and non-identifiable information pertaining to (a) User(s), which may be made available or gathered via your use of the website (“Non-personal Information”). We are not aware of the identity of a User from which the non-personal Information was collected. Non-personal Information collected may include aggregated usage information and technical information transmitted by your device, including software and hardware information (e.g. the type of browser and operating system your device uses, language preference, access time, etc.) in order to enhance the functionality of our website. We may also collect information on your activity on the Site (e.g. pages viewed, online browsing, clicks, actions, etc.).

The second type of information is Personal Information , which is information that identifies an individual, or may with reasonable effort identify an individual. Such information includes:

  • Device Information: we collect Personal Information from your device. Such information includes geolocation data, IP address, unique identifiers (e.g. MAC address and UUID) and other information which relates to your activity throughout the websit. If you submit the contact us form on the website we collect your name, email and phone number as given by yourself. This will be used to complete any requests for information you may have made. It will not be used for any further purpose.
  • Application forms for members are submitted by prospective members on paper. Details on these forms are entered onto a secure database which cannot be accessed through the web site. The original, paper, application form is also retained. Application forms are not currently collected through our web site.

We receive your Personal Information from various sources:

  • When you voluntarily provide us with your personal details when applying to join the Shed, or submitting requests through the website;
  • When you use or access our Site in connection with your use of our services;
  • From third-party providers, services and public registers (for example, traffic analytics vendors).

We will not use your Personal Information such as your name, email address, telephone number, etc., ourselves (or by using any third-party) for the purpose of providing you with promotional materials except insofar as it relates to the Kelso Men’s Shed.

To respect your right to privacy, we provide you with the means to opt out of receiving further notifications from us and your details will be removed from any distribution list. To opt out of receiving emails, please send an email to kelsomensshed (at) gmail.com indicating that you no longer want to receive emails.

You may also ask for your data to be removed from our electronic repository. If you ask for your electronic data to be removed we will assume that you do not wish to remain as a member of the Kelso Men’s Shed.

Information usage

We do not rent, sell or share Users’ and Members’ information with third parties, except as described in this Privacy Policy.

We may use the information to communicate with you – sending you notices regarding our services, providing you with technical information and responding to any issues you may have – and for statistical and analytical purposes which will be used to improve the site and our services. The data may also be aggregated (ie removing identifiable user information) when applying for grants and for other statutary requirements,

In addition to the purposes listed in this Privacy Policy, we may share Personal Information with our trusted third-party providers, who may be located in different jurisdictions across the world, which help us to host and operate our website, providing a personalised display of our website, storing and processing such information on our behalf and performing research, diagonstics and analytics for the website.

We may also disclose information if we have good reason to believe that disclosure of such information is helpful or reasonably necessary to: (i) comply with any applicable law, regulation, legal process or governmental request; (ii) enforce our policies, including investigations of potential violations thereof; (iii) investigate, detect, prevent or take action regarding illegal activities or other wrongdoing, suspected fraud or security issues; (iv) to establish or exercise our rights to defend against legal claims; (v) prevent harm to the rights, property or safety of us, our users, yourself or any third party; or (vi) for the purpose of collaborating with law enforcement agencies and/or in case we find it necessary in order to enforce intellectual property or other legal rights.

Cookies

We and our trusted partners use cookies and other technologies in our related services, including when you visit our website.

 A “cookie” is a small piece of information that a website assigns to your device while you are viewing a website. Cookies are very helpful and can be used for various different purposes. These purposes include allowing you to navigate between pages efficiently, enabling automatic activation of certain features, remembering your preferences and making the interaction between you and our Services quicker and easier. Cookies are also used to help make sure that the advertisements you see are relevant to you and your interests and to compile statistical data on your use of our Services. 

The Site uses the following types of cookies:
a. ‘session cookies’ , which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed; 
b. ‘persistent cookies’, which are read only by the Site, saved on your computer for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in; 
c. ‘third-party cookies’ , which are set by other online services who run content on the page you are viewing, for example by third-party analytics companies who monitor and analyse our web access.

Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited. In addition, the website uses WordPress which also creates cookies and utilises third party software to give a better experience of the website.

Third-party collection of information

Our policy only addresses the use and disclosure of information we collect from you. To the extent you disclose your information to other parties or sites throughout the internet, different rules may apply to their use or disclosure of the information you disclose to them. Accordingly, we encourage you to read the terms and conditions and privacy policy of each third party that you choose to disclose information to. 

This Privacy Policy does not apply to the practices of companies or other organisations that we do not own or control, nor to other individuals, including any of the third parties which we may disclose information to as set out in this Privacy Policy. 

Safeguarding Information

We take great care in implementing and maintaining the security of the webite and information that we hold about you both electronically and in paper form. Although we take reasonable steps to safeguard information, we cannot be responsible for the acts of those who gain unauthorised access or abuse our website or servers, and we make no warranty, express, implied or otherwise, that we will prevent such access.

Please note that some data recipients may be located outside the UK. In such cases we will transfer your data only to such countries as approved by the United Kingdom as providing adequate level of data protection, or enter into legal agreements ensuring an adequate level of data protection.

Advertisements 

The website does not currently contain any advertisements , although we do provide links to other web pages including our internet host. 

You may opt out of many third-party ad networks, including those operated by members of the Network Advertising Initiative (“NAI”) and the Digital Advertising Alliance (“DAA”). For more information about this practice by NAI and DAA members, and your choices regarding having this information used by these companies, including how to opt-out of third-party ad networks operated by NAI and DAA members, please visit their respective websites: http://optout.networkadvertising.org/#!/ and http://optout.aboutads.info/#!/.

Updates or amendments to this Privacy Policy

We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. Your continued membership of the Kelso Men’s Shed and the use of this website constitutes your acknowledgement and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments.

How to contact us

If you have any general questions about the Site or the information we collect about you and how we use it, you can contact us at: kelsomensshed [@] gmail.com.